You have registered the rent agreement. The tenant is ready to move in. Most landlords think they are done — but in Maharashtra, there is one more legally required step that most people either skip or do not know about: police intimation. This guide answers every question about the process across Mumbai, Pune, Thane, and Navi Mumbai.
Yes — mandatory under the Maharashtra Police Act. The landlord is legally required to notify the police about every new tenant. Failure to comply in Mumbai can result in a fine of ₹3,000 and up to one month’s imprisonment. AgreementDesk provides police intimation as a service for all Maharashtra cities — handled alongside your rent agreement, no extra trips or form-filling for you.
Penalty for Skipping Police Intimation in Mumbai
Failure to submit police verification can result in a fine of ₹3,000 and up to one month’s imprisonment for the landlord. FIRs have been lodged against landlords who rented property without completing tenant verification. The risk is entirely on the landlord — not the tenant.
Police Intimation — Handled for You
Since police intimation is mandatory in Mumbai, Thane, and across Maharashtra, AgreementDesk offers it as a dedicated service. We handle the complete portal submission on your behalf — correct police station identification, form filling, document uploads, and delivery of the acknowledgment copy.
- ✅ All Maharashtra cities: Mumbai, Pune, Thane, Kolhapur, Nashik, Aurangabad
- ✅ Online submission on your behalf
- ✅ Acknowledgment copy delivered to you
- ✅ Available alongside rent agreement or as a standalone service
What Is Police Intimation? And Why Does It Exist?
Police intimation is the process of formally notifying your local police station that a new tenant has moved into your property — giving the police an official record of who is residing at the address. It was strengthened in Maharashtra post-2008 Mumbai attacks, when the government made tenant tracking a priority for urban safety.
The intimation provides police with the tenant’s Aadhaar, photograph, employer, permanent address, and references. This allows for background verification and gives police the ability to track individuals if any issues arise at the property later.
The landlord submits tenant details to the police through an online portal or at the police station. This includes tenant’s Aadhaar, photograph, employer details, permanent address, and references. The police record the information and may conduct a background check. For Pune registered agreements, an intimation copy is auto-generated through the IGR portal. For Mumbai and Thane, a separate submission is required.
Police Intimation vs Police Verification — Key Difference
📨 Police Intimation
- Landlord notifies police about new tenant
- Done online via police portal or at station
- Generates a digital acknowledgment copy
- Pune: auto-generated via IGR eRegistration
- Sufficient for most societies, banks, employers
- Faster process — typically same day
- Landlord’s legal obligation
✅ Full Police Verification (PCC)
- Police actively verify tenant background
- May involve physical visit to rental address
- Issues official Police Clearance Certificate (PCC)
- Has police station stamp and signature
- Takes days to weeks depending on station
- Required for visa applications, premium societies
- Stronger document — but more complex to obtain
Important: The Pune eRegistration portal generates a Police Intimation copy — not a Police Verification document. They are legally different. Some premium housing societies and certain banks specifically require the full verification document with physical police station stamp. Check your society’s requirements before assuming the intimation copy is sufficient.
How to Do Police Intimation — City by City
Easiest process in Maharashtra. For Pune district properties registered through the IGR eRegistration portal, a Police Intimation copy is automatically generated as part of the rent agreement registration. No separate portal visit, no extra form filling.
What you get: A digital Police Intimation Copy attached to your registered agreement. Accepted by most Pune housing societies, employers, and banks for HRA claims and address proof.
Keyword searches answered: “how to submit tenant information to police Pune” and “police intimation Pune rent agreement” — the answer is: it is handled automatically when AgreementDesk registers your agreement through the IGR portal.
Mumbai has its own dedicated online tenant information portal for the Brihanmumbai Police Commissionerate. This is a mandatory separate step after the rent agreement is registered — and it is the landlord’s responsibility to complete it.
Online police intimation Mumbai rent agreement — process:
- Visit the Mumbai Police Tenant Information portal
- Select your police station based on the property’s jurisdiction (not nearest to you)
- Enter property owner’s full name, address, and mobile number
- Enter rented property complete address
- Enter tenant’s Aadhaar, photograph, employer/college details, permanent address
- Enter names and contacts of 2–3 people who know the tenant
- Upload copy of the registered rent agreement
- Submit — receive OTP on landlord’s number to confirm
- Download the acknowledgment copy
AgreementDesk handles all of this for you as a standalone police intimation service — correct station identification, form completion, submission, and delivery of the acknowledgment.
Thane district follows the Maharashtra Police Citizen Services portal process. The correct portal depends on whether the property falls under Thane City Police, Kalyan-Dombivli Police, or Navi Mumbai Police jurisdiction.
- Visit Maharashtra Police Citizen Services portal (citizen.mahapolice.gov.in)
- Create a citizen login
- Select “Tenant Verification” from services
- Fill landlord + property + tenant details
- Upload documents and registered agreement copy
- Submit and download acknowledgment
Offline option: Download the tenant verification form, fill it, attach photocopies, and submit at the local police station. Some Thane societies require this physically stamped version.
Navi Mumbai properties (Vashi, Belapur, Nerul, Airoli, Panvel) fall under Navi Mumbai Police Commissionerate. The process follows the Maharashtra Police Citizen Services portal with Navi Mumbai police station jurisdiction selected.
💡 Why most landlords let AgreementDesk handle this: Each city has a different portal. Identifying the correct police station jurisdiction (based on property address, not your residence) is the most common error. Incorrect jurisdiction means the form is rejected and you restart. AgreementDesk knows the correct station for every Mumbai, Pune, and Thane address — and handles the complete submission so you receive the acknowledgment without the back-and-forth.
Documents Required for Police Intimation
🏠 Landlord Details
- ✅Aadhaar number12-digit number
- ✅PAN number
- ✅Passport-size photographRecent, clear — digital copy
- ✅Full property addressWing, flat, floor, building, society, pin
- ✅Contact number (receives OTP)
👤 Tenant Details
- ✅Aadhaar number12-digit number
- ✅Passport-size photographRecent, clear — digital copy
- ⚡Employee ID / College IDNot mandatory but speeds up process
- ✅Permanent addressHome address, not rental address
- ✅Workplace / college name & address
- ✅2–3 references (name + contact)People who know the tenant
- ✅Registered rent agreement copyRegistration number + date
Who Is Responsible — Landlord or Tenant?
Under the Maharashtra Police Act, the legal obligation falls entirely on the landlord. The tenant cannot submit the intimation on their own behalf — it must be initiated by the property owner. This means:
- If the tenant causes issues and no intimation was filed, the landlord faces consequences — not the tenant
- The law treats the landlord as responsible for who lives in their property
- Housing societies in Mumbai and Pune often require intimation receipt before tenants can access common amenities
- At every renewal of the rent agreement, a fresh police intimation should also be submitted
Power of Attorney — For Landlords Who Cannot Be Present
If you are an NRI landlord or you are in a different city and cannot be physically present for either the rent agreement biometric or the police intimation process, AgreementDesk also provides online notarized Power of Attorney service.
A POA authorizes a trusted representative in India to complete the agreement execution and police intimation on your behalf — legally valid and accepted by the IGR and police portals. Contact us for NRI POA assistance.
Start with the Rent Agreement First
Police intimation is done after the rent agreement is registered. If you are yet to create your rent agreement, start there — AgreementDesk offers complete online registered rent agreement service across Maharashtra:
- Registered Rent Agreement in Mumbai — Leave & License, doorstep biometric, 48-hour delivery
- Registered Rent Agreement in Pune — PMC and PCMC areas, with auto police intimation copy
- Registered Rent Agreement in Thane — Thane City, Kalyan, Dombivli, Navi Mumbai
- Registered Rent Agreement in Kolhapur
Frequently Asked Questions
Police Intimation Done by AgreementDesk — Across Maharashtra
Mumbai, Pune, Thane, Kolhapur, Nashik, Aurangabad. Correct station, online submission, acknowledgment delivered. Add it alongside your rent agreement or as a standalone service.