Most people assume creating a rent agreement means gathering a stack of papers, scanning documents, uploading photos, and visiting offices. With AgreementDesk, it is significantly simpler than that. This guide covers exactly what is needed — and just as importantly, what is not needed — for every service we offer.
The AgreementDesk Way — Minimum Documents, Maximum Convenience
For Maharashtra registered agreements (Mumbai, Pune, Thane, Kolhapur): You only need to share basic details — Aadhaar number, PAN number, names, and address. No scan copies. No photograph uploads. The Maharashtra draft is a standard government IGR format — fixed and unchanged. You fill details on our website, or share by email or WhatsApp. We handle everything else.
How to Share Your Details With AgreementDesk
We offer three flexible ways — choose what works for you:
🏙️ Maharashtra — Registered Rent Agreement
Mumbai · Pune · Thane · Kolhapur
The Maharashtra Leave & License agreement uses a standard IGR government format — there are no custom clauses or changes possible. This means the document is simpler to process. All we need are the basic details to fill into this fixed template.
🏠 Landlord Details Needed
- ✅Aadhaar number12-digit number only, no scan needed
- ✅PAN number10-character PAN, no scan needed
- ✅Full name (as on Aadhaar)Exactly as printed
- ✅Current addressPermanent address
- ✅Property detailsFull address: wing/flat/floor/building/society/pin
- ✅Property proof referenceIndex II or electricity bill details — not a scan, just reference info
👤 Tenant Details Needed
- ✅Aadhaar number12-digit number only, no scan needed
- ✅PAN number10-character PAN, no scan needed
- ✅Full name (as on Aadhaar)Exactly as printed
- ✅Permanent addressHome address (may differ from rental property)
- ✅Contact number & emailFor biometric scheduling and document delivery
👥 2 Witnesses — Details Needed
- ✅Full name of each witnessAs on Aadhaar
- ✅Aadhaar number of each witnessFor biometric at the time of signing
📄 Agreement Details Needed
- ✅Monthly rent amount
- ✅Security deposit amount
- ✅Agreement start date
- ✅Tenure (usually 11 months)
- ✅Lock-in period
- ✅Notice period
- ✅Maintenance responsibility
- ✅Escalation percentage (at renewal)
Why no scan copies for Maharashtra? The Maharashtra Leave & License agreement is a standard government IGR format — all details are typed into fixed fields. There are no custom sections that require document uploads. Aadhaar and PAN numbers are sufficient for identity verification in the draft. Biometric verification (fingerprints) at the time of signing serves as the identity confirmation step.
❌ What Other Services Ask For
- ❌ Aadhaar scan copies (front + back)
- ❌ PAN card scan copies
- ❌ Passport-size photograph uploads
- ❌ Electricity bill scan
- ❌ Property document uploads
- ❌ Multiple form fills
✅ What AgreementDesk Needs
- ✅ Aadhaar number (no scan)
- ✅ PAN number (no scan)
- ✅ Names, addresses, rental terms
- ✅ Share by website / email / WhatsApp
- ✅ We prepare the draft for you
- ✅ Biometric confirms identity at signing
🌄 Bangalore — Notarized E-Stamp Agreement
All Bangalore areas · Same-day delivery
Bangalore agreements are notarized on Karnataka e-stamp paper. The notarization process involves a licensed Notary Public who verifies identities. For this reason, photographs may be required in some cases — unlike Maharashtra where biometric serves this purpose.
🏠 Landlord & Tenant Details
- ✅Aadhaar numberNumber only, no scan required by default
- ✅Full name & addressAs on Aadhaar
- ✅Contact detailsMobile + email
- ✅Property full addressInclude BBMP ward, society, flat details
- ⚠Passport-size photographMay be required by notary — our team will confirm if needed for your case
- ⚠Property tax receipt / electricity billDetails (not scan) for Khata/property reference
👥 Witnesses (2 required)
- ✅Full name of each witness
- ✅Aadhaar number
- ⚠Witnesses must NOT be family membersFriends, neighbours, colleagues are fine
- ✅Agreement termsRent, deposit, tenure, lock-in, maintenance
About photographs for Bangalore notary: Some notary publics require passport-size photographs of the landlord and tenant for their official register. AgreementDesk will confirm whether photographs are needed for your specific case after reviewing your agreement details. If needed, photographs can be shared digitally (WhatsApp/email). We never ask for original physical photos.
✍︎ Power of Attorney (POA) — Online Notarized
For NRIs, property owners & landlords who cannot be present
AgreementDesk offers online notarized Power of Attorney — particularly useful for NRI landlords who need to authorize a representative in India to execute their rent agreement on their behalf, without traveling to India.
What is a POA and When Do You Need It?
A Power of Attorney is a legal document where you (the Principal) authorize another trusted person (your Attorney/Agent) to act on your behalf. In rental contexts, you need a POA when:
- You are an NRI landlord and cannot travel to India for biometric verification
- You are a landlord in a different city and cannot be present for agreement signing
- You want to authorize a family member or property manager to execute rental agreements on your behalf
- You need a resident representative to manage your Indian property while you are abroad
👤 Principal (Person Giving Authority)
- ✅Full name & address (as on ID)
- ✅Aadhaar number (India residents)
- ✅Passport number (NRIs abroad)Passport is the primary ID for NRIs
- ✅PAN number
- ✅Passport-size photograph
- ✅Nature of powers to be grantedSpecific: "execute rent agreement" OR General: all property matters
- ⚠Property details (if property POA)Address, survey number, registration details
👥 Attorney (Person Receiving Authority)
- ✅Full name & address (as on ID)
- ✅Aadhaar number
- ✅PAN number
- ✅Passport-size photograph
- ✅Relationship to PrincipalRelative, friend, property manager
- ✅Contact details
NRI-specific note: If you are executing a POA from outside India, the document must be notarized by a Notary Public in your country of residence and then attested by the Indian Embassy/Consulate. AgreementDesk provides the correctly drafted POA document; the notarization abroad and Embassy attestation is completed by you locally, then the document is sent to India where we assist with stamping and registration if required. Contact us for NRI POA assistance.
🔌 Police Intimation (Optional Add-On)
Maharashtra: Mumbai · Pune · Thane · Kolhapur
Police intimation is a separate service from the rent agreement. It involves notifying the local police station about the tenant moving into the property. AgreementDesk offers police intimation as an optional add-on — see our detailed police intimation guide for the complete process.
Documents Needed for Police Intimation
🏠 Landlord Documents
- ✅Aadhaar number
- ✅PAN number
- ✅Passport-size photograph
- ✅Property address & details
- ✅Contact number
👤 Tenant Documents
- ✅Aadhaar number
- ✅Passport-size photograph
- ⚡Employee ID / College ID (if available)Not mandatory but helps with verification
- ✅Permanent address details
- ✅Workplace/college address
- ✅Copy of registered rent agreement
Pune special: For Pune district properties, a Police Intimation copy is automatically generated through the Maharashtra eRegistration portal when the rent agreement is registered. This is included as part of the registration process at no extra step. For Mumbai, Thane, and Kolhapur, police intimation is a separate step. See our full police intimation guide for city-specific details.
Frequently Asked Questions
Get Started — Just Your Aadhaar Details
Minimal inputs. Maximum convenience. Mumbai, Pune, Bangalore, Thane, Kolhapur.